November 29 & 30


Housing & Parking

Renaissance Hotel
Conference Headquarters Hotel
10 North Broadway Avenue
Oklahoma City, OK  73102

Deluxe Guest Room - $149.00

Conference rate is good through November 1, 2018.
Room rates are subject to tax, which is currently 14.125%.

Guest accommodations will be available at 4:00 pm on arrival day and reserved until 11:00 am on departure day. Should the Hotel allow for late check out, it may impose a half-day rate or an additional day rate depending on the lateness of the check out.


Reservations made by phone:
Book the group rate by calling 1-800-468-3571. Conference attendees must identify themselves as part of Group: OTA Encyclo-Media.

When reservations are made, a credit card guarantee is required equal to the room rate and tax for the first night of each reservation. An individual's deposit is refundable to that individual only if the Hotel receives notice of an individual's cancellation at least 72 hours prior to scheduled arrival. Upon check-in, each guest will be required to present a valid credit card, on which an amount of sufficient pre-authorization can be obtained to cover the room and tax charges and parking for the length of the guest's stay, plus the anticipated use of the Hotel's ancillary services, and we require each guest's home/business address and email address.

Guests wising to use a purchase order need to send it at least two weeks prior to arrival and bring a copy of it with them to check-in. The purchase order can be faxed to 405-228-2575 or emailed to Julia.meriman@jqh.com or Barbara.hermes@jqh.com. The purchase order must list exactly what charges are covered by the purchase order and for whom. The guest is responsible for any incidentals not covered by the purchase order.

At the time of this posting, valet parking is available for $27 per day or a charge for conference attendees who are not staying at the hotel of $15 for up to 3 hours. Self-parking is also available at the Santa Fe Garage which charges by the hour; overnight parking is allowed. The sky bridge to the convention center and the hotel is located on floor 2 of the garage.  The daily rate for a 24 hour period is $12.
Residence Inn Oklahoma City Downtown/Bricktown
400 East Reno Avenue
Oklahoma City, OK 73104

$158 per night plus applicable taxes (14.125%)

Conference rate is available until October 31, 2018 at 4 p.m.

Upon check-in, each guest will be required to present a valid credit card, on which an amount of sufficient pre-authorization can be obtained to cover the room and tax charges and parking for the length of the guest stay plus the anticipated use of the Hotel's ancillary services; each guest's home/business address and email must be provided.  Purchase Orders will be accepted. or faster check-in, please send your school purchase order and tax exemption form, if applicable, no later than 1 week prior to arrival.  Please reference confirmation number and send to attention of the Accounting Office.  In the event of cancellation, please cancel your reservation no later than 48 hours prior to scheduled arrival in order to avoid penalty.  Cancellations made inside the 48 hour window will be subject to a cancellation fee of one (1) night room plus tax.  

Guest accommodations will be available at 3 p.m. on arrival date; checkout is at noon.

Rate includes breakfast and Internet.

Guest overnight self-parking is $12 per day.


Reservations may also be made by calling 405-601-1700.  To receive the group rate, identify yourself as a member of the OTA Encyclopedia-Media group.
Courtyard Oklahoma City Downtown
2 West Reno
Oklahoma City, OK 73102

$148 per night plus applicable taxes (14.125%)

Conference rate is available until October 31, 2018 at 4 p.m.  

Guests will be required to provide a credit card at the time the reservation is made.  Purchase Orders will be accepted.  For faster check-in, please send your school purchase order and tax exemption form, if applicable, no later than 1 week prior to arrival.  Please reference confirmation number and send to attention of the Accounting Office.  In the event of cancellation, please cancel your reservation no later than 48 hours prior to scheduled arrival in order to avoid penalty.  Cancellations made inside the 48 hour window will be subject to a cancellation fee of one (1) night room plus tax.  

Self-parking is available for $15 per day; valet parking is available for $25 per day.  
Complimentary standard wireless Internet is provided.


Reservations may also be made by calling 405-232-2290.  To receive the group rate, identify yourself as a member of the OTA Encyclopedia-Media group.


Commuter Parking

For those driving to the conference, parking is available under the Cox Convention Center with entrance on Robinson. Additional parking is available in the Santa Fe Parking Garage, which is connected to the Cox Convention Center by an enclosed skywalk.  The Century Plaza Garage is also available nearby.  Additional parking is available in the downtown area.

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